I’ve had this saved from some time ago but I want to post it for two reasons: The Modern Meeting: Call In, Turn Off, Tune Out – The New York Times.
One reason is just as a placeholder for how work is now in this time period. I will be happy to go back in five or ten years from now and see how much has changed.
The second reason is that no matter what happens in five or ten years from now, people who work in offices will always struggle with meetings. There is no solution to effective meetings: there is only managing your time and how best to be effective in the time you are working and meeting. If you work with people, you will have meetings. Nowadays you have too many meetings and you need to manage them and your time as best as you can.
Once meetings were hard to schedule. There were no digital calendars, no videoconferencing. You had to call or talk to someone and arrange to meet them, they would write it down on a piece of paper, and then physically show up and have the meeting. You likely worked with a limited number of people. And even then, even though they were hard to set up, meetings were a pain. Meetings will always be a pain. If they weren’t occasionally useful, no one would ever have them.
But meetings are occasionally useful. Sometimes they are essential. As long as people work together, there will be meetings. If you are working on many different things with many different people, you will have many meetings. Try to be as effective as you can in them. For those holding the meeting, don’t expect so much of people: get what you can and then end the meeting.
According to this piece:
Some to-do list tools are better than others. Check out 10 of the best to-do list tools to determine which may be right for you in 2018.
— Read on blog.hubspot.com/marketing/best-to-do-list-apps-tools
I’ve used a number of these and it makes me vouch for this list. That said, there are lots of apps you can get for to do lists that are free, so don’t think you have to pay money to get a good app to do this work.
Also consider other tools, like Evernote. Evernote is more than a todo list app, but it does that well.
Finally consider using Excel or Google sheets.
Whatever works best for you is the best app.
We all get in ruts where we use the same tools every day for our office work. When that happens, what we need is someone to come along with a new list of tools and what makes them great.
Here is such a list. I didn’t create it, but I have used 3 of the 11 tools here and I can say they are key to making me more productive every day. I plan to use the rest of them too, based on the description of them.
Sure, you can do fine with Microsoft Office tools. This list will help you do better: 11 Most Used Tools & Apps Essential to my Work – DESK Magazine
(Image via pexels.com)
Economists write a lot about the mystery of why productivity is not increasing, with pieces such as this. There’s even a section on it in Wikipedia.
My own theory is that limited wage increases is also limiting the benefits of productivity aids. How I think this works is so:
- Employers wont raise wages for employees.
- Employers deploy technology that should result in productivity gains.
- Employees take the technology deployed and use them to decrease their efforts.
- The employer sees some productivity gains and assumes that is the limit for the technology deployed.
Look at this chart:
In much of the world economy, all the job growth is in the services sector (green line), not the manufacturing sector (red line). Achieving productivity gains in the manufacturing sector is more straightforward: replace people with robots and you are done. It’s not as straightforward as that in the services sector. In some services sector jobs, it is not possible to decrease effort without it being visible. But in many services sector jobs, it is. If employees cannot improve their lives by making more money, they may decide to do so by working less and working right up to the point where they don’t lose their job.
If you look at employment as a game, then we currently have a Nash equilibrium where the employees know that they won’t get paid more working for the same company, because that is the best strategy for the company. Therefore the best strategy for the employee is to minimize their effort without getting fired and while showing little if any productivity gains.
That’s to me is key reason why I think we have the productivity paradox.
I would add that the reason this is a paradox is because no one wants to admit that this is happening. It seems like a failure on both the employers and the employees side. The employee wants to be seen as a good worker and the employer doesn’t want to admit it could be paying more. Instead technology is brought in to solve an organizational problem, which is something technology cannot do.
(Chart from Business Insider).
My new favorite productivity tool is this site: E.gg Timer – a simple countdown timer. Whenever I am procrastinating, I will use it to get myself to focus by starting it for 5, 10, or more minutes and telling myself: I will focus until the timer goes off. I have found this approach very effective, and this site helps me. It also helps because if I find myself going to my browser to mindlessly go on some time wasting site (hello, Twitter!) I will see this and I will remember to focus.
Fans of the pomodoro technique will see there is a special timer just for it.
As a bonus, you can use it to do a high intensity tabata workout.
Great tool. Highly recommended.
It does sound too good to be true, and no, I haven’t tried it, but if you want to change your work routine, consider the pomodoro technique.
If you are still interested, there is an article on it: The Simple Technique To Fit A 40-Hour Workweek Into 16.7 Hours. I find it hard to believe, but for some of you, it may just be the thing you need to improve your work life.
Vox raises that question here: All this digital technology isn’t making us more productive – Vox, and it implies that because people are slacking off on the Internet. I think that is incorrect, and here’s why.
The chart that Vox piece has shows big producitivity gains from 1998-2003 and smaller gains after that.
From 1998-2003 was the peak adoption of the Internet by companies. In the early 1990s, companies started to adopt email. In the later 1990s companies started adopting the Web. To me it is not surprising that companies would become more productive and they shifted away from snail mail and faxes to email. And then companies shifted further and started offering services over the Web, I imagine they became much more productive.
Slacking off on the Internet has been a problem since the Web came along. I know, because I used to monitor web server traffic. I don’t think that is the issue.
I think it is more likely that companies grabbed the big productivity gains from the Internet at the beginning, and then those gains slowed down after.
So what about smartphones? Have they made people more productive? I think they have, but I also think that the gains in being able to access information remotely may have been overtaken by the sheer amount of information to deal with. Being able to deal with email remotely makes you productive. Having to deal with way more email than you ever had to in the 1990s because now everyone has it makes you unproductive.
Furthermore, many of the features on smartphones are aimed at personal use, not professional use. I think smartphones make us more productive personally, but less so professionall.y