Tag Archives: work

How to simply merge PDF files on a Mac for free with no additional software

If you want to merge PDF files on a Mac, you might be tempted to use a tool like www.ilovepdf.com. Worse still, you might try and do it from Adobe’s Acrobat site and end up signing up to pay $200 or more per year for the privilege!

The good news is if you are on a Mac, you don’t need to do any of that.

Instead, open your PDF files using Preview. Make sure your view shows Thumbnails of the pages in each document. Then drag the thumbnail pages of one document into another. Then save the document you added the thumbnails to and you are done.

For example, let’s say you have two PDF files: abc.pdf and xyz.pdf. You want all the pages in abc.pdf to be in xyz.pdf. You open them both using Preview, you drag the thumbnails of abc.pdf over to the thumbnail section of xyz.pdf. Then you save xyz.pdf. (You can save abc.pdf as an empty document or quit and have it revert back to how it was.)

If you want to leave abc.pdf and xyz.pdf untouched but merge them into a third document, first copy xyz.pdf and give it a name like abcxyz.pdf. Then open abc and abcxyz.pdf using Preview. Then copy the thumbnails of abc.pdf into abcxyz.pdf and save abcxyz.pdf and quit and do not save abc.pdf. Now you have three files: abc.pdf and xyz.pdf are unchanged and abcxyz.pdf are merged copies of the two of them.

On bullshit jobs and how to overcome them

Do you feel like your job is socially useless? If so, you may have a bullshit job. As this piece shows, many people feel they work in pointless, meaningless jobs.  Just look at the graph above, taken from the article. People in all sorts of occupations feel like their job is a waste of time. People in office jobs especially so.

What I would like to focus on is the jobs at the bottom of that chart. Many of those jobs center around helping others, be it trainers, librarians, healthcare practitioners, and social service workers. There are also jobs where people make things, be it in construction or engineering and architecture. When you are making something like a building or a road, you know you are doing something useful. Likewise, you know what you are doing is useful if you are helping to educate someone or helping them get healthier. I suspect that is why people in those professions they don’t find their jobs useless.

If you have a job that you feel is useless, see if there are aspects of it that are helpful to someone. Or try and find activities where you make something that others can take and do something with. Or do both. It might feel like you currently don’t do any such things, but if you track what you do in a week or a month, you may find you were doing those things and you just weren’t aware of it.

You can also try and insert more of those activities into your job. Share the things you know with your coworkers. Mentor new people on the job. Create material that others can use to make their own job easier, even if it’s simply a spreadsheet or a Powerpoint template. Look for ways to be useful to others on your job. You may find yourself enjoying your job more in the process of being useful.

Good luck!

 

 

 

A checklist keeps you grounded and up to date. Do you have one?

If you are like me, you create some form of todo list to structure your work day. But do you also have a checklist?

The first thing I put on my to do list every day is: do my checklist. By doing that, I make sure I don’t forget to do the key things that need to be done every day. This is especially important  when I am overwhelmed with new things. Those few minutes of doing my checklist keeps things on track and prevents work from getting even worse.

The checklist also keeps me grounded. If I am not sure what to do next, I do my checklist. At least I know that is under control and I did the basics.

As for what to put on your checklist, I recommend you put the most important things on top. It often very basic things, like:

  • Review your email and list things to do
  • Review Slack/teams/etc. to see if you have to respond to people
  • etc.

Mostly the actions are: check on X and plan to take action or update Y. 

Don’t forget to put down things that aren’t necessary work things but things that make you more productive. So add things like drink water or take a 5 minute walk or check in on a loved one can help you be at your best every day. Heck if you find yourself missing lunch too often, then add take a lunch break.

So yes, having a todo list is important. But so is a checklist. Get one started. Mine is in an Excel spreadsheet, but use what works best for you.

For more on the importance of checklists, read these things I’ve written on them:

 

 

The WFH wars and other work related ideas

Zoom — yes, that Zoom — was in the news lately due to their mandate forcing people to work in the office. Here’s just one of many pieces on it. Buried at the bottom of that piece was this:

Zoom (ZM) has had its own difficulties as demand wanes following a pandemic-fueled surge. In February, Zoom (ZM) cut approximately 15% of its staff, amounting to about 1,300 employees, after growing too quickly. Members of the executive leadership team also reduced their base salaries by 20% for the coming fiscal year and forfeited their fiscal year 2023 bonuses.

Relatedly, a union drive is underway at Grindr. So what does Grindr management do? Try to force employees back into the office too. See here for details.

Look, management can have many reasons for having people come back to the office. While those reasons are often portrayed as positive, they might not be. Want to shed employees because business is bad but don’t want to have to lay them off? Then force them to come into the office like Zoom. For some it will be impractical or undesirable and they will leave. Voila: workplace reduction achieved. Want to make it difficult for employees to organize a union? Make them come to work where you can monitor them closely. None of these things are about employees being more productive, etc….they are about using the office as a weapon to manage your business woes.

I suspect these WFH (work from home) battles will be ongoing for a few more years, until leases come up for renewal. I could be wrong, but once that happens, I suspect more and more companies will eliminate costly office real estate from their assets and working from home (or temp offices) will become the norm. That’s going to occur over the next few years though, not immediately.

Meanwhile expect more WFH stories as employees and management adjust to our post-pandemic work life. Stories like this: some executives are finding  forcing workers to come into the office is a big mistake. Or like this piece that argues the way to get employees to come to the offices is by giving everyone their own office. (I personally think that’s a nonstarter.)

Regardless of where you are working, here’s some tips on balancing work and life I recommend you read. And if you do have to go to the office, read this good piece on how leaving the office at five is not a moral failing,

To close off, here’s three pieces on badness at work:

 

 

Some thoughts on using an accomplishment journal at work

Over at LifeHacker they recommend how to stay motivated at work by using an accomplishment journal. It might sound fancy, but a journal is simply a place for writing down what you accomplish in your work day. The accomplishments don’t have to be major ones: some days just getting a handle on your inbox or dealing with a difficult meeting can be an worth journaling.

Accomplishment journals are not new. Athletes have been using something similar for years. No one is better than athetes at setting goals, planning activities, and logging what they’ve been up to. So take your lead from them and start your own.

This doesn’t have to be solely for work. You can have journals for home improvement projects or personal improvement projects.

By the way, another benefit of an accomplishment journal? It can help you later when you have performance reviews and it can help you when you want to update your resume. Just go to the journal and you have all the material you need to proceed.

Good luck!

Desks for people who live in small spaces and/or like Transformers

In these days of working from home in small spaces, we could use ideas for desks and workstations that can meet our needs.  Here’s five such desks that fill the bill:

This first workstation is amazing. It’s a gym! It’s a desk. It’s storage. It’s a space saving work and workout setup designed to keep your mind and body healthy. I thought this was especially cool.

For those more inclined to use their desks to lie down than workout, this hybrid couch /  desk could be just what you need.

For people really short on space, this easily concealable home office addresses productivity woes in style by transforming into furniture by night. I like it.

In a similar vein, this slim wall cabinet opens into a sleek modern functional workspace.

Finally, this multifunctional desk features entertainment and work modules to help you switch off from work mode:

I love them all.

 

The 40 hour 5 day work week has long been dead – we need the four day week to get back to 40


The 40 hour / 5 day work week has long been dead: we need the four day week to try to get back to 40.

Implicit in the 5 day / 40 hour work week was that for the most part a husband would work for an employer during that time while a wife would do 40+ hours of unpaid labour at home. So you really have an 80+ hour work week for a husband and wife team.

When the labour at the employer was factory-like shift work, a 40 hour week was truly a 40 hour week. (Domestic labour had no such boundaries.) But as work became more office oriented, many employers and ambitious employees shunned the “9 to 5” in favorite of longer hours. As more work became digital, computers came home and that time became work time. The 40 hour work week morphed into the 45, 50, 60 even 70 hour work week.

As a result of all this, men and women find themselves with very little free time for themselves. If they aren’t working, they are taking care of their family, nuclear and extended. Or they are taking care of their homes. Most people would tell you their responsibilities+work is not 8 hours a day: it’s like more like 12 or 14. Plus time on the weekend.

While employers might feel this benefits them, some of your potentially better employees — mainly women at this point — are lost to the overwhelming responsibilities they have to deal with. And even if they are somehow managing, they are likely unhappy and likely to burnout and quit, and a cost to the employer as much as the employee.

Given all this, a 4 day work week would still likely result in a 40+ work week, but at least the resulting weekend would give people a chance to truly rest. Nowadays, Saturday is a day to catch up on home responsibilities and Sunday is a day of either religion of recreation**. We need an extra day. At least.

Too many employers are still focused on things like hours worked (or worse, working in the office). Employers need to know what their purpose is and tie their employees effort to that, while recognizing employees are not machines or cogs but people. And not just employers: we need that incorporated into our society as a whole.

For more on this topic, you can easily do a search and find many pieces on how it is beneficial. To start, read this in the pro-business Wall Street Journal: The Four-Day Workweek Gets Shorter With Practice – WSJ

(** At my employer there would be many people who would be sending out and responding to emails up until noon on Saturday, breaking off to take care of their family, their homes and themselves, and then start sending out and responding to emails on Sunday evening. Their weekend was from noon on Saturday to Sunday at 6 pm.)

Work outside kinda! The desk/office leaves the building


I love a good place to work. While for many those are found within the home or in an office space, there are some found in neither.

Case in point is this very cool portable affordable micro office that can be placed in your backyard or out in public (above). It can go inside, but it works great in a backyard or an office patio.

Now if you want to get out of the house because it is making you claustrophobic, you can work outside all year long with this unit (below).

It looks like a shed in that photo, but if you click through, you can see just how attractive and unshed like it is.

Finally, if you yearn for something really deluxe, then  these 3d printed pods that are sustainable personal offices that you can subscribe to just like netflix might be just the thing you need (below).

All three links have plenty of additional detail on these great person workspaces. Check em out.

On remote work, productivity (and the lack thereof) and three day weekends

500
Remote work that started in the pandemic continues to have an effect on the overall economy of cities. Toronto is no exception. This piece argues that workers are never going back to the office full time and Toronto will never be same. Relatedly, here’s a piece on how hybrid work is affecting downtown Toronto businesses based around downtown workers.

It’s not just cities that are affected. Here’s how this is going to affect Canada’s major banks. And here’s more on how remote work affects commercial real estate.

Elon Musk has thoughts on remote work. But honestly, who really cares what he thinks any more?

Don’t forget: companies like remote work when it suits them. For example, if they want to layoff tons of employees, like Mcdonald’s, then they think remote work is just fine.

Some companies will argue workers need to go to work to be more productive, although this piece in VOX argues that no one had a good handle on what being productive means to begin with. I’d add that good management is more than looking around and seeing who is in the office. It requires taking the time to know your employees and making sure they are doing work that benefits them and the company.

If you don’t do that, you could get unproductive workers. Case in point, here’s a study on tech workers who say they were hired to do nothing. Here’s a similar story on bullshit jobs where no work is done. And this isn’t new thing due to remote work: it’s a story as old as work itself.

We need to rethink work in light of the pandemic. Some are calling for work weeks with three day weekends. If you want productive employees, remote or not, that could be one way to get them.

 

Thursday is a good day to be productive. A playlist can help

Thursday is a great day to be productive: you just got over hump day (i.e., Wednesday) and if you can get a lot done today, you can feel more relaxed as you head into Friday and then the weekend.

If you have your own playlists, I recommend you put them on. If you do not, that head over to domino.com and read this: A Good WFH Playlist Is the Difference Between a Slow Day and a Productive One. They have a number of lists from various people: one of them is bound to help put you in a mood to GTD (get things done) as you WFH (work from home).

Happy Thursday!

Happy Monday! Would you like to be more productive, more focused, and communicate well?

Hey there? Would you like to be more productive, more focused, and communicate well? Of course you would! So for you (and me) I have three good links that can help you with that.

This link will help you give the best presentation of your life. And this one  will help you be more productive. Finally, this will help you stay focused by helping you stay off certain apps on your phone.

On Fake quitting, real layoffs, and worker unhappiness

It’s been a tumultuous time when it comes to the current workplace, or at least business writers think so. From quiet quitting to the Great Resignation, writers can’t stop coining terms about pseudo quitting. So we have pieces on quit quitting, on rage applying and my new favorite, calibrated contributing. Even places like the WSJ join in with this piece on High-Earning Men Who Are Cutting Back on Their Working Hours. It’s as if readers of business magazines and websites can not get enough pieces on worker unhappiness.

That was before times though. Now workers, at least IT workers, have something to be truly unhappy about: being laid off.  You can read about it everywhere, from the Verge to the New York Times. It seemed like every IT company was suddenly shedding workers, from Facebook/Meta, to Microsoft, to Salesforce, to Google……even IBM, which had a decent year compared to the rest of the list. The reasons for the layoffs were varied. Facebook/Meta continues to have a bad business model. Others like Microsoft went on a hiring bender and the layoffs are almost a hangover. There’s also been talk that some of the companies were just following the others and trying to look tough or something. One tech company that did not lay anyone off: Apple.

Layoffs suck. If you get caught up in a layoff program, you can find many guides as to what to do. Here is one layoff guide: What to do before during and after getting laid off.

If you only pay attention to the tech job market, you may guess it applies to the job market in general. But if you read this, Mass Layoffs or Hiring Boom? What’s Actually Happening in the Jobs Market, you get a different picture. The job market is a jumble now due to the fallout of the pandemic. I suspect it is going to take another year to settle down.

In the meantime, good luck with your work. Things aren’t as bad as they may appear. Despite all the think pieces and the tech layoffs. Stay positive.

On the importance of down/transition days during vacation


If you are going away on vacation from work, make sure you have some down/transition days at the start and end of it. At the end of vacation, having a day off between vacation and starting work will make it easier to begin your work day. Likewise at the start of your vacation, having an easy day after work but before travelling should make it less stressful and tiring for you.

I did not do this on a recent vacation I was on. I went from a busy week at work and home right into travelling for my vacation. I still went out after arriving at my destination and it was enjoyable, but I was also exhausted by the end of the evening. Likewise I arrived home on a Sunday evening and went to work the next morning. Again I managed it, but it was hard to shift from vacation mode to work mode. In both cases, a down day at the start and end of my vacation would have been good.

As well, have some down days in your vacation. It’s tempting to schedule non-stop activities for your whole time away. If you can manage it, fine. But try and have some low key days mixed in there. You may find your overall vacation more enjoyable that way. I did.

It’s tempting to sprint your way through from work to vacation and back to work. For short trips, that may be fine. For longer trip, pace yourself and give yourself permission to do low key days, especially at the beginning and end.

You had a month. Here’s the 13 work tips you now need.


Normally I like to give tips for the new year in January, but in some ways you need work tips in February. In January you are still transitioning from the holidays and work may seem fresh: in February you are reminded of the difficulties you have with your job.

If that sounds right to you, I have 13 work tips for the new year. Is there anything radically new there? Not really. But sometimes what we need is a common sense set of reminders. Have you set your goals for the year? Do you know your priorities? Things like that.

Here’s a test for you. If you say, I know that! I know my goals! Great: so write them down. Same for your priorities. How productive you are. Et cetera. If you find you cannot write them down, you know now what to think about and what to work on for a less stressful and more successful work year.

Good luck!

Here’s a half dozen pieces on Work and Working that I thought were good

For many, there is not much worth considering when it comes to work. For some, though, work and the nature of it is something they think about often. If you are one of those people, I think you will enjoy these links.

This piece on  comfort work by Austin Kleon is worth considering. Do you have work that comforts you? I think we all do.

People are still discussing Quiet Quitting. This article on quiet quitting argues it could be the result of a trust issue.

If you have worked in different jobs, you may have worked at a toxic one. You may be in one now. Either way, read this on how to recover from a toxic job.

And then this piece argues that “the strongest predictor of men’s happiness and well-being is their job satisfaction, by a large margin”. That surprised me.

Is the 4 day work week the next big thing? It could be, according to this.

I used to work with someone who was incredibly neat and particular about his desk. I think he would appreciate this desk mat (see above). I don’t know which is better: neat or messy. I guess it is whatever works for you.

Have a good work week.

How to succeed in business: make life better for people by taking advantage of new technology

What drives innovation? If we look at the most innovative companies in the last decade, we see innovation happening in areas such as:

Finance: Square, Venmo, Zelle
Communications: Spotify, Tiktok, Instagram, Slack
Logistics: Uber, Lyft

What underlies all those companies: the mobile phone. While the mobile phone is not synonymous with innovative companies,  those innovative companies I listed were able to capitalize on the capabilities of that device to vault themselves into leadership positions.

Mobile phones are not new on the whole, but the capabilities they provide in the last decade provided these companies with the means to innovate.

What else do all those companies have in common? With one of two exceptions, they all made life better for a large population of people. They made life more entertaining, they made it easier to work, to manage your money, to get in better shape, to cook well, to get around easier.

Companies that find ways to make life better for many people while taking advantage of new technologies will be successful companies. It seems obvious, but too often I see companies focused on the technology and not on making life better for people. You need both things to succeed. Obvious, not easy.

For more on this, see: The 16 most innovative new companies of 2010s.

 

 

 

Two useful tools for people who want to be productive but find their work day gets away from them

Do you find the work day slide by and you think: what did I even get done today? Or do you find yourself tracking what you are doing but finding that you lost focus on what you are supposed to be doing?

If so, David Seah has tool useful tools on his web site you can use:

  1. The Emergent Task Timer
  2. The Emergent Task Planner

The first tool is a good way to track what you even got done today. David has some good examples of how he uses it. Generally I like to put what I think my focus will be at the top, put administrivia work and breaks at the bottom, and put meetings etc in the middle. You only have room for 12 tasks, so if you find you have a lot of meetings, consider grouping them all into one task: Meetings. Or you may have two tasks: Client Meetings and Internal Meetings.  However you do it, don’t sweat it too much. The first few days you might find it hard to get everything done, but it gets easier over time.

The second tool is a good way to plan your day and try to keep it focused. It takes a bit more work, but it is good when you want to ensure you spent your time well. It can be handy if you are doing daily standups, because you can list the main thing you are working on at the top. Ideally you are spending most of your day working on that…if you are doing other things below it, chances are they are a blocker of some sort.

These are just two useful tools on David Seah’s web site. I recommend you take a few minutes to check out the rest of his site: you might find other things he has worthwhile. I know I have. I’ve been using his tools off and on since 2007, and wrote about how good they are.

Good luck with the tools. Here’s to being more productive this week.

P.S. If you need a timer, I recommend this site.

(Image: link to image on David Seah’s web site)

What makes you happy about your job. Think Maslow, not Brooks

Too often when I see pieces on work and what makes a good job, they downplay certain aspects, like pay or job title. That comes up in this piece by Arthur Brooks, How to Pick a Job That Will Actually Make You Happy, where he writes:

… this belief is based on a misunderstanding of what brings job satisfaction. To be happy at work, you don’t have to hold a fascinating job that represents the pinnacle of your educational achievement or the most prestigious use of your “potential,” and you don’t have to make a lot of money. What matters is not so much the “what” of a job, but more the “who” and the “why”: Job satisfaction comes from people, values, and a sense of accomplishment.

I don’t think he is wrong with this, I just think he is missing out on the bigger picture. The way to see the bigger picture is to focus on Maslow’s hierarchy of needs (shown above).

According to Maslow, we have several needs: basic needs, psychological needs and finally self-fulfillment needs. The lower needs are simple and obvious: the higher ones are complicated.

Our jobs provide for some or all of these needs. For example, our work environment should provide us with our basic needs, while our pay satisfies both basic and psychological needs. Things like job titles, promotions, awards, perqs, and other acknowledgements also help with psychological needs. As for the work itself, and the things Brooks is discussing, they satisfy our self-fulfillment needs. If you are fortunate, you have a job that provides for all those needs to a high degree.

That said, we all measure our needs differently. For people who work dangerous outdoor jobs, their basic needs may not be met nearly as well as someone who works in a warm office. For those outdoor workers, the satisfaction from the work itself (e.g. rescue work, emergency repair work) may more than make up for the discomfort and difficulty they face. Likewise, for a person working in an office, doing interesting work that fulfills their potential may be much more important than promotions and pay raises and other things their co-worker with different psychological needs has.

In Brooks’s piece, he emphasizes self-fulfillment needs and minimizes basic and psychological needs. That’s a common mistake, and the reason people might become dissatisfied with their job, even though on the surface what they have appears to be a great job. We all know about people quitting because of bad management: in that case you can see people’s needs at all levels not being met. But people can also struggle because they have a conflict that some of their needs are being met while others are not. For example, people can have a good job with lots of benefits, but it is very unfulfilling, or they can have a good job that is very fulfilling but it doesn’t meet their basic needs.

The best job can fulfill all of your needs to a satisfactory level. That’s the job that will make you happy, not just a job that satisfies your top needs. When you look to work at a new place, make sure you can get all your needs met to the level you need. You’ll be much happier.

Want to make employees more productive. Do this, not the other thing…

If you are a manager and have or planning to have trackers on your employee’s computers to see how productive they are, I have an alternative and better suggestion.

The suggestion? Use your Office software to see how many meetings your employees are in. There is an inverse correlation between the number of meetings they are in and how productive they are. (Worse, when employees are trying to be productive by multitasking in meetings, people running the meetings will sometimes criticize them for not paying attention.) If you can reduce the number of meetings your employees are in, your employee productivity will increase, I assure you. (Can you make it increase even further? Yes. Give them S.M.A.R.T. targets and do whatever you can to help them achieve them. That will be another post.)

Meetings are a necessary evil for work: you need them, but not too many. Anyone managing people should review the meetings their employees are in and find ways to cut them out like bad clutter. And if they can’t eliminate the meetings, have fewer of them and make them shorter. One way to do that is use tools that default to shorter times. Software like Microsoft Teams makes the default meeting size 30 minutes. Years ago software I had would make the default meeting size 60 minutes. Guess what? We had lots of 60 minute meetings. Ideally software would take the default meeting size down to 20 minutes: that would give back at least 20 minutes / hour to employees, and more would get done.

For more on the problems of spying on your employees, see this piece in the WSJ: More Bosses Are Spying on Quiet Quitters. It Could Backfire.

P.S. Microsoft Viva can provide some of this information. For more on that tool, go here.

How to say “no” at work, why boundaries are important, and a very special mute button

To be effective at work, give your best, and not burn out, you need to learn to say “no”. Now if it were as easy as saying “no”, you wouldn’t be reading this. 🙂 Given that, here’s some good advice on how to say no at work without saying no.

I’d add that you want to get to say “yes” as much as possible. However, you want to say “yes” in such a way that doesn’t cause you to be ineffective, burnout or quit. That’s no good for you or your employer. To do that, say “yes” in a reasonable context. Instead of starting by saying “no, I can’t do that this week”, trying saying “yes, I can do that next week / month / etc”. Saying “yes + better alternative” is one way to get to yes for both parties.

That said, sometimes you will have to just say no. Remember, when you say yes to One Thing you are often implicitly saying no to Other Things. Make those Nos more effective.

As an aside, you could always say Yes and then never do it, like Mel Brooks did! But I don’t advise that. 🙂

Speaking of say “no”, here’s a piece on bosses who promise jobs with a coveted perk: Boundaries. Two things on that. One, boundaries are a good way of saying No in advance. Two, boundaries are more common than the WSJ lets on. Your salary is a boundary. Your office situation is a boundary. Scope statements, terms and conditions in contracts, and agreements: all are boundaries. Boundaries are important for EVERY aspect of your work. Don’t let anyone tell you different. Boundaries make work better for everyone. Make sure the people you work with respect them. Go work elsewhere with other people if they don’t (thereby establishing a new boundary).

In other business links, here’s more on quiet quitting, which is a passive way of saying no. And here’s a very sophisticated mute button, which seems related. 🙂

(Image: link to page on Austin Kleon’s blog)

 

 

 

Up and at ’em! Here’s some good stuff on remote work, office work, quiet firing and more


Hey, welcome back to work. Here’s some things to think about as you start (postpone?) your work day and work week:

Quiet Firing: first there was a trend about quiet quitting. Now there is a new thing: quiet firing. You can read about it here at huffpost and life hacker. I don’t know if this is a real trend or just something the next gen of workers are noticing. My take: if you are being sidelined or ignored, look for ways to discuss it with your boss or your HR people. You are responsible ultimately for your career, but you should also be getting the support you need to succeed. If you aren’t getting that support, you need to take action.

Remote work: One form of action you can take is to go and work some place else. If you want to remain a remote worker, consider these 10 companies that will let you work from anywhere and are hiring now . Or review this list of most in demand work from anywhere jobs. You are going to get pressured to go back to the office because …spurious reasons. Consider your options.

Office work: if you are looking forward to going back into the office, don’t forget: open office plans are awful and this piece reminds you why. Even if you work in a good location, you also need to consider how to deal (once again) with work distractions . You can’t ignore the coworker who sits in your workspace the way you can ignore you coworkers on Slack, I’m sorry to say.

Side-hustles: Maybe you plan to start up a side hustle? If so, read this, how to successfully bootstrap your startup , and this, is your side hustle is causing burnout? What to do before you quit.

In general: consider this,  is work intrinsically good?. Remember what Toni Morrison said about work. And finally, update your LinkedIn work profile.

Go get ’em.

Are you bad at taking vacations? If you are American, chances are you are


I am on vacation this week for a long overdue time off. In that regard, I am like many of my American counterparts. As this piece shows, Americans don’t get much vacation time. Worse, they are bad at taking it. As for why that is, it says Americans…

  • felt they couldn’t adequately disconnect from work while on vacation
  • thought they wouldn’t feel relaxed or connect with loved ones
  • anticipated negative outcomes, such as feeling stressed or having financial burdens.

As someone who has worked with many Americans, that all rings true.

There’s a joke on the Internet that Europeans will take off the whole summer for vacation, while Americans are available to take a business call during surgery. An exaggeration, but not that far off.

For more on this, see: U.S. vacation time is short and Americans don’t use it wisely.

Get some time off. You and the people you work with will benefit.

How’s work?

Work can be uplifting, especially if you have good leadership like that of Barack Obama, who knew the importance of such things as play at the office. Such work can be rewarding, not just financially but in spirit.

To have that type of work, you need good management, not just at the highest levels, but all through your organization. Unfortunately, no one wants to work in middle management anymore. At least according to that piece. Indeed, many women in general are giving up on work ambition in general. That’s too bad. Good workplaces need good leaders to be successful.

Perhaps as a result of all, we see dissatisfied employees who are “quiet quitting”. It doesn’t help that they are being forced to return to the office when they don’t want to. It also doesn’t help when you have people like Malcolm Gladwell going on about how working for home is bad (unless you are the hypocrite known as Malcolm Gladwell).

Mind you working from home can also be tough, as companies are dumb enough to think they can make people more productive by using employee monitoring. That’s the worst form of leadership.

If you are suffering at work, then you may want to read this account of how quitting a job changed their Work-Life Balance.

Finally, while it’s not for everyone, if you have considered being an entrepreneur, I recommend the site for Justin Jackson

It’s Monday. Do you dream of labor? Not if you are this group or Beyoncé

Chances are, if you are a young person, you do not. At least according to this: Gen Z’s war on modern-day work – Vox

I was skeptical when I first started reading it. I thought: Gen Z are just another generation dealing with their first few years of work. And that’s true, but there’s much more at play than just that. Things like the number of recessions that they’ve been through, a pandemic, the high/impossible cost of home ownership, and more.

It’s worth a read. Especially if you are in a position of employing young people.

With that, I give you Beyoncé and her big summer hit about….work. And more:

For more on that, see how Beyonce’s Break My Soul Inspires People To Quit Jobs. Very relevant to the above piece.

P.S. Relatedly, here’s a list of the Top 10 books about terrible jobs over at The Guardian. That might not seem appealing, but it is a list of very good books. It might appeal to those of you, Gen Z or not, who also do not dream of labor.

It’s Monday. Let’s look at how work is changing in the summer of 2022


Work has changed alot since the pandemic. People are somewhat returning to the office, though I have seen reports of it being less than 50%. As a result, you have pieces like this, talking about places trying to get people to come to the office three days a week. Should one of those days be Friday? Fuggitaboutit. As WaPo explains, nobody wants to be in the office on Fridays. Finally this piece argues you should come in for your own benefit. Ummm, maybe.

So we will still work from home for the next while. That’s fine by me. If staying on mute is a problem, you might need this Mute Me Button.

Maybe you should quit your job. The BBC makes the case for job hopping. That’s not always an option for people. How about this: Could the quiet quitting trend be the answer to burnout? What you need to know. Hopefully you have good bosses and will recognize that you need support. More likely they are too busy and you are own your own.

Good luck with things. You will need it.

You should be writing better emails. Here’s how

You – yes you – can write better emails. To do so, first read this:  How to Write Persuasive Emails: 4 Simple Tips to Turn Blah Into Crisp Writing

Second, write down those goals.

Third, practice with the next emails you send.

Maybe you – yes you – already write emails like this. In that case, try this as an exercise: look at the emails in your inbox and see how many of them meet these criteria. I’ll bet most don’t.

A word to younger people: you might think, I don’t write emails…I use Slack or Teams or some other form of instant communication. If that’s true, then you definitely need to read that and practice it. You cannot avoid email (yet) and when it comes to key communication, you need to write good email. So get going on that.

Good luck! Was this clear? I hope so.

Want to be more organized next week? Start with your desk

500

If you are like me, your desk gets cluttered and disorganized at times. We all could use some help. To aid you, here are some nifty desk organizers to create the most efficient desk space for you from the good people at Yanko Design. Some of them are very practical, and some of them are very cool, like this:

All are worth a look.

The best way to organize your desk is to clear it off. The next best way is to get organizers that keep it tidy.

An office with a view. Or maybe it’s time to pack it in and go work from Italy….


What’s that you say…work from Italy? Well according to lonelyplanet.com

If you’re a remote worker looking for a change of scene, consider the possibility that before long you could be working from the sunny terrace of a hilltop town or beachside city in Italy. Italy’s government is planning to launch a new “digital nomad” visa to encourage foreigners to spend a year working there remotely. According to The Local, a government decree was first introduced in January and voted into law on March 28.

The idea of a digital nomad visa is a great one. And there are lots of great companies that are embracing full remote. If you can handle the difficulties of the time zones and you have some Italian in you, then maybe Florence is in your Future. Andiamo!

On rethinking work

Work takes up a significant portion of your life. To me, it is something we should always be examining, if we care about our lives.

This is especially the case during this pandemic. I think we all have been examining work as a result of it. as a result of  how we have had our working lives disrupted. That’s a good thing.

I expect employers are going to want us to resume working as if it were the Before Times. Maybe you are one of those employees who wants to go back to that time. Maybe you aren’t.

All that is to say that I recommend you read these two pieces as you reexamine your work life:

We sometimes need prompts to help us think about things. Those two pieces will help with that.

Thinking about your work life is thinking about your life in general. A worthwhile thing to do.

Here’s eight good pieces reflecting the state of work these days

I wanted to say the state of work is in flux these days due to the pandemic, but I have to admit that work is always in a state of flux, regardless of what is going on in the world. Here’s eight pieces that reflect that:

  1. According to VOX,  employees don’t want to return to the office . If the pandemic had lasted less than a year, we might not have seen this. But two years later, many people have adjusted and settled.
  2. Still, some are going back to the office. It will be interesting how this looks in a year.
  3. For those working at home, try and find an employer that does not use such surveillance. Such companies do not care about you at all.
  4. If you are going to look for a new job, here’s how to get your resume past the robots .
  5. If you are considering how to balance work and non-work, here may be the best thing ever written about “work-life balance” according to Austin Kleon .
  6. Whatever you do, do not write open letters complaining about your employer, especially AT WORK. Sheesh. I know I am old, but this is a terrible idea and I am not surprised that SpaceX fired the open letter writers.
  7. Here’s a good piece on how the billable hour is a trap into which more and more of us are falling. For some jobs, the billable hour is important. But find other ways to show your value to your clients, your employer and your co-workers.
  8. And finally, whatever you do, remember that you are more than your job title. 

On Getting Things Done

The book and system Getting Things Done (GTD) has been around for so long that I used to assume that everyone knew of it and used it. Lately I’ve been reminded that is not true.

Well, if you haven’t heard of GTD and forgot about it, this primer on it may be just the things you need to (re)acquaint yourself with it.

I have issues with GTD, but if you are someone who feels like you can never get all the things you have to do organized and get yourself feeling productive, then get using GTD. You will get more productive, for sure.

Your desk needs an upgrade. This can help

If you’re like me, your work desk could use an upgrade. Maybe it’s too cluttered. Maybe your tech is looking a bit shabby. Either way, I recommend you go see these top 10 desk accessories to level up your work from home productivity over at Yanko Design. For example, the organizer above is a nice way to get things off your desk.

And this keyboard below looks like it would be an improvement on the one you currently have:

Hey, new stuff isn’t everything, but it could be just the thing to make you a bit more productive and happier when you sit down at your desk to work.

 

It’s Monday. You’re struggling. Maybe you need some help adjusting

If it’s Monday and you feel already like you’re struggling, it may be time to hit the reset button and ask why.

One reason may be you have too high expectations of what you can accomplish. If so, I recommend you read this: It’s Okay to Be Good and Not Great

Another reason may be that you just don’t have any energy/vigor/gas in the tank/what have you to get things done. If so, then start with this:
Building Healthy Habits When You’re Truly Exhausted

Finally, if you’re not sure what the problem is, but you think you suck for some strange reason, then go through this fine collection of articles to see if any of them can help: You’re Not So Bad: The Case Against Self Improvement

We don’t have to be at our best all of the time. Sometimes we are at our worst or close to it. These things come and go like clouds. Be good to yourself. Take a moment for yourself. Then do what you can.

Here’s how to know when to quit, using math.


Knowing when to quit is difficult. Fortunately, there is science and math to help us, as this article in plus.maths.org explains:

Knowing when to quit is one of life’s great dilemmas, whether to persist in the face of diminishing rewards, or to quit now in the hope of finding richer rewards further afield. For every gold mine, eventually there comes a point when the amount of gold extracted can no longer justify the cost of keeping the mine open; once that point has been reached, it is time to quit, and start looking for a new mine.

Similarly, for a bird feeding on caterpillars in a bush, there comes a point when the calories gained can no longer justify the energy expended in searching for more caterpillars; once that point has been reached, it is time to quit, and move to another bush. And, for a honeybee, there comes a time when the weight of pollen collected can no longer justify the energy required to carry that pollen; at that point it is time to quit collecting, and fly back to the hive.

Fortunately, there is a mathematical recipe, embodied in the marginal value theorem (developed by the American ecologist Eric Charnov in 1976), which specifies when to quit in order to maximise rewards. More importantly, the marginal value theorem has an enormously wide range of applications, from its origins in optimal foraging theory to how brains process information. In essence, the marginal value theorem provides a general strategy for maximising the bang per buck, irrespective of the nature of the bang and the buck under consideration.

Wait you say: it’s Friday afternoon! You know when to quit (at least for this week). Ok, that works too. But if you need more general guidance, read the article.

It’s Monday. Two ways to work better this week: more stretching and less control freaking

Here’s two piece of advice for you on a Monday morning: one is easy, one is hard.

First, the easy piece. You need to work more stretching into your day. Here’s some advice on how to do that. If it has been so long you don’t even remember how to stretch, I give you:

I don’t think you need a dozen stretches (but go for it if that makes you happy). I do four to six for about 20 seconds each and I find that very helpful. I try and focus on the parts of me that tend to get stiff or sore.

Now the hard piece. Does the following apply to you?

  • You’re a perfectionist with high standards (and you don’t trust anyone else to meet them).
  • You want to know every detail of an activity or event: Who, what, when, where, and why.
  • You over-plan and get upset when things don’t go the way you envisioned them.
  • There’s only one right way to do something—which happens to be yours.
  • You get angry when other people mess up your plan, or do things differently than you would.
  • You prefer to be in charge. That way, there will be fewer mistakes.
  • You have trouble giving others free rein to do things as they see fit. Instead, you micromanage.
  • You’re overly-critical of yourself and others.

That list comes from this piece: How to Stop Being Such a Control Freak. If one or more of them apply to you, you could be a control freak. It’s not a good way to be. If you would like to change that, I recommend you read that piece and work towards being less of one. The people around you would appreciate it.

(Image: link from Cup of Jo piece.)

Stop giving the praise sandwich feedback, and other advice on giving good feedback at work

Image of feedback

Do you use the “praise sandwich feedback” approach at work? If you don’t know it, the approach is this: you take a piece of negative feedback and layer it between two pieces of positive feedback.  If you do know it and use it, consider reading these pieces for better ways on how to give feedback:

We all benefit from good feedback. Deliver it better. I’m sure you can.

P.S. One of the articles argues for Radical Candor. I can see it’s appeal, but I wrote before why it is usually not a good way to provide feedback. My arguments against it are here.

It’s Monday. Here’s how to work smarter and speak better


To be your best at work, you need plenty of skills. Hard skills for sure. But soft skills are the thing you need to really have a successful career. Here’s two good sources of information to help you with those skills.

First, check out this article on how to speak better in public: Demystifying Public Speaking . Whether you are talking to 2 or 2000 people, knowing how to do it effectively is an essential soft skill to have.

Second, if you want to have a long and successful career, you need to work smarter, not just harder. For ideas on how to do that, study this: Why Simply Hustling Harder Won’t Help You With the Big Problems in Life .

Ok, break’s over. Go and have a good Monday!

It’s Monday. Your resume could use a tuneup. Here’s a easy and fast way to do it

Chances are you have a weakness in your resume and you don’t even know it. (I did.) The weakness is the word “helped”. Sure, helping is good, and helping is likely something you did on the projects you worked on. But compared to other words, “helped” sounds weak. I’d advise you to upgrade it. For help on that, see this piece: Stop Saying You ‘Helped’ on Your Resume (and Use These Verbs Instead)

It’s a small thing, but I bet when you make the tuneup you’ll be glad you did.

It’s Monday. You want to be more productive. Maybe you need to be less available.


With all the ways people can reach you, you may find that you spend much of your time responding to requests and less time doing work you consider productive. Being responsive is good but not at the cost of being unproductive. If that sounds like you, I recommend you read this: I’m Not Sorry for My Delay – The Atlantic.

Much of the time we respond quickly because we feel we must. Being able to comfortably separate the times we must respond quickly versus the times we can respond slower is a worthwhile thing to cultivate. Reading that article can help you get there.

It’s Friday. A good day to tidy up, workwise. Start with your inbox


It’s Friday, a good day to tidy up, workwise. That way it’ll be easier to start things fresh on Monday.

Sure you can tidy up your Downloads folder, your desktop, maybe delete some really big files that have been hanging around forever. Those are all good, but I recommend you clean up your inbox.

If you need a tool to do this, I know some really smart people who have recommended this: Mailstrom: Clean Up Your Inbox Now.

Your Monday self will thank you.