Two useful tools for people who want to be productive but find their work day gets away from them

Do you find the work day slide by and you think: what did I even get done today? Or do you find yourself tracking what you are doing but finding that you lost focus on what you are supposed to be doing?

If so, David Seah has tool useful tools on his web site you can use:

  1. The Emergent Task Timer
  2. The Emergent Task Planner

The first tool is a good way to track what you even got done today. David has some good examples of how he uses it. Generally I like to put what I think my focus will be at the top, put administrivia work and breaks at the bottom, and put meetings etc in the middle. You only have room for 12 tasks, so if you find you have a lot of meetings, consider grouping them all into one task: Meetings. Or you may have two tasks: Client Meetings and Internal Meetings.  However you do it, don’t sweat it too much. The first few days you might find it hard to get everything done, but it gets easier over time.

The second tool is a good way to plan your day and try to keep it focused. It takes a bit more work, but it is good when you want to ensure you spent your time well. It can be handy if you are doing daily standups, because you can list the main thing you are working on at the top. Ideally you are spending most of your day working on that…if you are doing other things below it, chances are they are a blocker of some sort.

These are just two useful tools on David Seah’s web site. I recommend you take a few minutes to check out the rest of his site: you might find other things he has worthwhile. I know I have. I’ve been using his tools off and on since 2007, and wrote about how good they are.

Good luck with the tools. Here’s to being more productive this week.

P.S. If you need a timer, I recommend this site.

(Image: link to image on David Seah’s web site)

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